Finance and Admin assistant
The Syrian Arab Red Crescent (SARC) is an independent humanitarian organisation of public utility, is permanent and continuous, and has a legal entity and enjoys financial and administrative independence.
SARC was founded in 1942 according to the decrees No/540/ 1942 and No/117/ 1966 which regulate the Organisation’s work. It was recognized by the International Committee of the Red Cross in Geneva (ICRC) in 1946, and is committed to upholding the Geneva Conventions and the seven Fundamental Principles of the International Movement of Red Cross and Red Crescent National Societies.
Vacancy opening date:13/09/2023
Vacancy closing date :23/09/2023
Interested candidates are requested to send their updated CV in English only, and must be PDF File Only, otherwise will be rejected.
To career@sarc-sy.org E-mail,
Subject ” IFRC “ Finance and Admin assistant
Based In Damascus – Abou Remaneh
Any resume without Subject will be automatically rejected.
Only short-listed candidates will be contacted.
Job purpose:
The Admin assistant will ensure efficient and effective delivery of office support services for the office. The Admin assistant will assist the Finance Team in daily routine works and will be accountable for his/her duties and ensure compliance in all IFRC policies, systems, and procedures.
Job Duties & Responsibilities
Processing of Cash payments and Petty Cash Handling:
Process authorized/approved cash payment requests as per the SoP’s.
Prepare petty cash sheet, complete with all supporting documentation on a daily basis,
Keep the cash in the Safe/ Cash locker and change the password of the safe/cash locker on a regular basis.
Complete a daily cash count and regularly reconcile with CODA journal balances,
Prepare monthly Petty Cash reconciliations, under the supervision of the line Manager.
Process & follow up Cash Advances with local staff in accordance with the agreed procedures.
Responsible for the timely recoupment of petty cash balance and encashment of petty cash recoupment cheques from the banks.
Disbursement and Reconciliation of NSWAs:
Responsible for the reconciliation of outstanding NSWA monthly basis,
Responsible for the release of vendors payments, IFRC staff payments .. etc
Responsible for checking all the documentation that comes with the WA reconciliation.
Data entry in Coda:
Responsible for entering Bank payment vouchers in Coda on a daily basis.
Ensure all entries in Coda are complete & accurate, validated, and ready for posting.
Assist the Finance Team in the month-end and year-end closing
Files Management:
In coordination with the line manager, develop and maintain a filing system of financial documentation,
The separate moth-wise files be maintained with proper coding/tagging.
- Maintain clean and accurate accounting files with original documents.
- Documents should be filed in sequence and clearly indicated with a document number for easy access.
- Maintain clean and accurate accounting files with original documents.
Communications
- Maintain good and high-level public relations with all service providers and landlords.
- Maintain a high level of confidentiality at all levels of work.
Others
- Be part of the after-working-hours administrative support phone rotation in case of urgent needs.
- Act as backup for Finance colleagues as per the finance job tasks list (including different financial tasks)
- Any other duties that may be assigned by the line Manager.
Duties applicable to all staff
- Actively work towards the achievement of the Federation Secretariat’s goals
- Abide by and work in accordance with the Red Cross and Red Crescent principles
- Perform any other work-related duties and responsibilities that may be assigned by the line manager
Required Qualifications:
- University Degree in Business Administration or relevant major
- At least 1 year of relevant experience in financial management, preferably in an international development or humanitarian organization
- Experience with financial management systems, such as SAP or Oracle
- Familiarity with donor regulations and compliance requirements.
- Good computer skills (Windows, spreadsheets, word processing, Microsoft Office)
- Appropriate verbal and written communication skills
- Multitasking ability
- Stress management skills
Languages
Fluent in English and Arabic
French language
