Italian Administration & Finance Assistant

·        To work in accordance with the Code of Conduct for Red Cross/Red Crescent staff;

·        To ensure understanding of roles, responsibilities, lateral relationships and accountability devices;

·        To facilitate the objectives of Italian Red Cross goals in the Country, and in MENA region if requested, through effective managerial and lateral relations and teamwork;

·        Perform other work-related duties and responsibilities as may be assigned by the supervisor.

Specific duties responsibilities and accountabilities

General

·        To support the ItRC delegate in all financial, administrative and logistics tasks in order to facilitate the correct implementation of ItRC’s projects and goals;

·        To advice and support the ItRC delegate in relation to SARC’s internal processes, procedures and protocols;

·        To ensure the administrative functioning of the office and to support the delegate in the daily administrative work in the office;

·        To ensure the basic logistic support for the delegation; e.g. to liaise with the SARC IT, to liaise with the SARC, IFRC, ICRC and NS staff, according to the needs;

·        To implement and maintain ItRC standard practices in administrative procedures;

·        To arrange and provide logistic support to the delegate (e.g. travel arrangements, visa services) and liaise with the respective service providers and suppliers;

·        To pursue and maintain an excellent and well-established relationship with SARC at all levels and throughout all departments;

·        To maintain accurate registers, an inventory of the assets and property of the office, and to ensure that accurate office systems are in place and maintained;

·        To maintain and keep updated the financial and administrative archive of the office, both physical and electronic

·        To keep in a systematic and consistent way, all the relevant documents for the delegation, e.g.; MoUs, invoices and similar.

·        To translate documents from English to Arabic and Arabic to English;

·        To support / advice sister societies of ItRC were deemed necessarily;

·        To travel to the field or other locations, if needed and in accordance with this jd.

·        To ensure the financial and administrative ordinary activities of the delegation in absence of the delegate. Any other task must be agreed with the line manager.

Finance

·        To implement and maintain ItRC standard practices in financial procedures;

·        To ensure the complete and timely reception of invoices for the office and the projects, in close coordination with SARC and the service providers and suppliers;

·        To ensure the proper quality of invoices, the proper signature of the invoices, the translation of the invoices from Arabic into English and the proper support of the invoice through sufficient supporting documents;

·        To provide the monthly accountancy report, including: confirmation of balances in Cash Boxes/ Bank Accounts, journals of Cash Boxes/ Bank Accounts, original vouchers, original cash counts and original bank statements;

·        To copy, file, up-load and send the monthly accountancy report, according to ItRC standard practices in financial procedures;

·        To arrange, to prepare and to support financial audits, under the overall direction of the delegate.

Project management

·        To support the delegate in managing ItRC’s operations and cooperation activities, in accordance with approved plans, regulations and policies;

·        To support the delegate in the implementation, monitoring, reporting and evaluation of ItRC’s activities (Project Cycle Management);

·        To support the delegate in the development and planning of new activies, projects, programs and strategies;

·        To support the delegate in performing budget planning, budget control and budget forecasts for the projects.

Minimum requirements for the selection

·         Bachelor of Economics related studies;

·   Minimum 2 years of work experience in the administrative/financial sector of a non-profit organization;

·   Minimum 2 years of work experience in administrative and financial management (planning and monitoring) of NGO projects;

·   Experience in managing external audits within humanitarian projects;

·   Excellent knowledge of the English language;

·   Knowledge of the administrative procedures of the main institutional donors (AICS, European Commission);

·         Adherence to the principles of humanitarian action;

·         Interest in humanitarian and human rights issues;

·         Problem solving;

·         Flexibility;

·         Spirit of initiative and leadership;

·         Ability to work independently and in teams;

·         Organizational and management skills;

·         Knowledge in human resources management;

·         Negotiation skills;

·         Good IT knowledge (Excel).