CVA Reporting Officer

(Grade and Level)

(HQ, Branch)

Office (Branch)

(if applicable)

(if applicable)

(if applicable)

• Keep abreast of all developments in the activity to prepare appropriate reports, briefing and background notes, and other documentation as required.
• Consolidate and analyse data on programme implementation and indicators in order to facilitate the preparation of periodic reports
• Work closely with Information Management staff, where applicable, to develop and maintain a comprehensive database that consolidates all individual project databases, to keep track of the CVA programme activities, and ensure accurate and effective data presentation and graphics, and to provide monthly updates on the status of each CVA project.
• Prepare and distribute minutes of the co-ordination meetings
• Draft and/or check reports
• Draft narrative reports on contributions, in compliance with specific donor requirements
• Draft regular daily, weekly and monthly up-date
• Participate in annual reporting and planning process.
• Prepare reports for donors, in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor; Assist in providing visibility for donors
• Provide technical assistance on relevant data collection for CVA team at HQ and branches level.
• Provide weekly reports to the CVA Coordinator based on the CVA branches update reports.
• Support the CVA coordinator in the bi-weekly crosschecking of the presented financial expenses versus the reported filed activities, to manage any possible oversights before the monthly reporting deadlines.
• Support the CVA coordinator in duties related to logistics and administration, including purchase requests, logistical arrangements for field visits and trainings, plus providing monthly reports on these duties
• Compile and submit regular projects progress updates
• Support the Movement CVA Delegate through Arabic-English translation/interpretation, plus supporting in any other administrative, organisational, and routine activities as required.
• Systemise a filing system for important and confidential documents.
• Prepare reports and presentations with statistical data, as assigned.
• Coordinate and Schedule CVA trainings as per the POA.
• Contributes to the preparation of various outputs, e.g. background briefs, talking points; oral and written presentation and reports, to the CVA coordinator.
• Other relevant activities related to CVA upon requirement and delegate from CVA coordinator.

• University degree in economic or related field.

• Experience at writing reports (monthly, semi-annual, annual, and project reports).

• Experience of successful administrative support in humanitarian responses that include cash assistance with all relevant stakeholders, preferably within the RC/RC Movement.

• Significant experience on logistical and administrative support on trainings, field visits or arranging meetings and events.

• Demonstrated experience in archiving documentation, updating relevant files (inventories, database, etc.), translation of documents and drafting different required documents for the success of the CVA Program.

• Experience in handling confidential and sensitive material is required.

• Work experience in research or information management.

• Previous experience of working with SARC (desirable).

• Ability and willingness to work outside normal office hours on occasion.

• Proven skills in writing reports (weekly, monthly, and project reports).

• Proven skills in managing pay-outs to staff/volunteers.

• Proven analytical and programme skills to maintain updated documents (assets inventories, contracts, database, resources, etc).

• Upholds the fundamental principles and acts with integrity, in accordance with the Society’s values (inclusive, compassionate, courageous and dynamic).

• Proven skills in taking minutes and drafting minutes of meetings.

• Excellent writing skills to draft required documents to support the CVA Program.

• Excellent English language skills and the ability to communicate and translate Arabic-English/English-Arabic basic documentation related to the CVA Program.

• Able to learn SARC processes to perform duties as per the Standard Operating Procedures or processes stablished by the NS.