Interested candidates are requested to send their updated CV in English and must be PDF file only, otherwise will be rejected To career@sarc-sy.org E-mail,
Subject “SRC – Admin, Logistics, Finance Officer”.
Based In Damascus – Abou Remmaneh. Any resume without Subject will be automatically rejected.
Vacancy Opening Date: 10/02/2025 Vacancy Closing Date: 17/02/2025
Job Title SRC – Admin, Logistics, Finance Officer
Classification
(Grade and Level) Officer
Duty Station / Location
(HQ, Branch) SARC HQ
Department / Unit / Section
Office (Branch) Grant Management & Partnerships Support Unit
Immediate Supervisor’s
Title Grant Management & Partnerships Support Unit Manager
Technical Manager’s Title
(if applicable) Swiss Red Cross Country Representative
Number of Direct Reports
(if applicable) N/A
Number of Indirect Reports
(if applicable) N/A
Organizational context (where the job is located in the Organization)
SARC HQ
Job purpose
SRC established a permanent presence in Syria with a Delegation in July 2018, after previously supporting the Syria crisis through programming in Lebanon and contributions to SARC, ICRC, and DRC. Key contributions to Syria included supporting Health via ambulance provision and launching a capacity-building project with SARC’s EMS Department to enhance first aid training, provide EMS equipment, and develop context-specific protocols. Following the February 2023 earthquake in northern Syria and southern Turkey, SRC supported SARC’s response through an IFRC appeal grant and a bilateral project. The current activities include health and hygiene promotion, distribution of hygiene kits, and livelihood resilience support through cash assistance as well as community resilience in close cooperation with the SARC Disaster Management Department. As of January 2025, the Delegation team includes a Country Coordinator, a Finance and Administration Delegate, and a SARC-seconded Project Coordinator. To ensure the effective and timely support to the implementation of activities, there is a need for an Officer to support managing general office administration, oversee program-specific financial processes, and facilitate SRC’s internal procedures, in close cooperation with SARC.
Job duties and responsibilities
General responsibilities: The Admin, Logistics and Finance Officer will work in close coordination with the SRC Syria team and SARC staff across the Administration, Finance, and Logistics departments. Additionally, the role involves liaising with relevant SARC branches and other facilities as needed to ensure operational alignment and effectiveness. Specific Duties, Responsibilities, and accountabilities: • Ensure timely application, and follow-up with SARC Protocol department, on visa applications, · Field visit requests, and various permits, as well as arrangements for international travel of SRC staff and visitors. · Follow-up with SARC External Relations department on accommodation and hotel booking for visitors, as well as admin services of delegate’s housing. · Carry out (English to Arabic) and/or (Arabic to English) translation tasks.
· Maintain and regularly update SRC Office inventory, as well as the completion and archiving of project documentation and donation certificates as per SRC guidelines. · Monitor and re-stock SRC office stationery. · Contribute to online document filing, in accordance with SRC NGO Online regulations. · Ensure compliance with SRC Logistics regulations, as well as meeting SARC procedures as mentioned in their Procurement Manual. · Ensure that the financial supporting documents are in accordance with the SRC, SARC and donor financial policies and guidelines. · Follow up with SARC on payments related to SRC projects and maintain accurate records of all financial expenditures of different projects and ensure timely reporting. · Ensure the financial closing of the month is done in accordance with SRC regulations. · Regularly liaise with the SARC finance team and SRC Finance Delegate to ensure timely financial reporting and forecasting is provided to SRC. · Follow up on issues raised by SRC and SARC related to project expenditures. · Support in a timely manner the administrative processes needed to ensure travel into and within Syria for SRC personnel, including support for visas, residencies, hotel booking and vehicle movements, as well as arrangements for international travel of SRC staff and visitors. · Assist in the preparation of financial reports and budgets. · Support during External and annual financial audits. · Provide other support as required by the Finance and Admin Delegate and the Country · Representative. · Support the FAD in the preparation of the Fund requests. · Oversee and manage SRC petty cash transactions, ensuring accurate documentation, Compliance with financial regulations, and timely processing of payments. · Ensure monthly financial reconciliation between SRC and SARC accounts, maintaining accuracy, transparency, and alignment with established financial procedures.
Duties applicable to all staff
1. Actively work towards the achievement of the SARC goals
2. Abide by and work in accordance with the Red Cross and Red Crescent principles
3. Perform any other related duties and responsibilities that may be assigned by the line manager
Position Requirements
Education and Training Required Preferred
· University degree or equivalent, preferably in the field of
finance, management economics or equivalent, or comparable
practical experience. X
Experience Required Preferred
· 5-6 years of experience in humanitarian work, preferably in the
field of administration and finance. X
· Structured working capacity and ability to always maintain
high level of confidentiality. X
Knowledge and Skills Required Preferred
· Good communication skills, maintaining courteous level of
dialogue with GRC and SARC teams, external service
providers, and property owners of delegate’s housing. X
· Open, honest, dedicated and committed to working as part of a team. X
· Attention to detail and a high level of accuracy. X
· Ability to prioritize and manage multiple tasks under tight
deadlines. X
· Problem-solving skills and a proactive approach to challenges. X
· Demonstrated ability to work in a multicultural environment. X
· Strong interpersonal skills and the ability to collaborate
effectively with diverse teams. X
· Demonstrated ability and effectiveness in dealing with internal
and external actors at different levels. X
· Showing full responsibility for tasks assigned, presenting a
motivated and persevering personality with a good spirit of
cooperation. X
· Willingness and aptitude for humanitarian field work, with
availability to travel at short notice to branches and
governorates across Syria, including overnight stays when
required. X
· Knowledge of the Red Cross’ fundamental principles and the
Red Cross Movements is an added advantage. X
Languages and IT Skills
· Very good proficiency in English and Arabic language for oral
and written communication. X
· Good IT skills in Microsoft Office Application (i.e. Word,
Excel, Outlook, Power Point).
